The Council Internal Policy
The Prime Minister;
Pursuant to the provisions of Legislative decree 40 of 2005;
And to the provisions of Decree 50 of 2006;
And to Decision 3023 dated 16/12/2009 issued by the Minister of Economy and Trade;
And to the proposal put forward by the Minister of Economy and Trade;
Decides the following:
Bylaw of Business Councils
As used herein, the following terms shall have the following respective meanings:
Ministry: Ministry of Economy and Trade.
Minister: Minister of Economy and Trade.
Bylaw: Bylaw of Joint Syrian Business Councils.
Council: Joint Business Council which consists of a number of Syrian businesspersons and their peers from the counterpart country.
Board: management board of the Joint Business Council.
General Assembly: the body consisting of all members affiliated to the Council.
Agreement: the agreement between representatives of the Syrian economic players and their peers from the counterpart country for the purpose of establishing joint business councils.
The joint business council is a non-profit professional council with legal entity and financial and administrative independence and is not a government or political organization. This Council is not seeking special benefits and is collective-oriented and aims to serve the economy of the Syrian Arab Republic .
• Enhance economic relations to increase trade and investments between the Syrian Arab Republic and the counterpart country via representatives of both sides.
• Acquaint businesspersons and investors with the potential economic and investment opportunities in both countries and establish mutual cooperation to develop these potentials.
• Introduce the laws and regulations in force in both countries as regards economic and investment activities and introduce the advantages granted to foreign investors.
• Hold scientific and technological conferences and transfer expertise and modern technologies.
• Open new markets for Syrian products and exports and seek to improve the quality and form of Syrian product through exhibitions and exchange of marketing advertisements.
• Issue prints which demonstrate the Council's activities in all fields.
• Design websites to introduce the business councils to the public.
A Council member shall meet the following conditions:
• Be a member of a Syrian chamber (commerce, industry, agriculture, tourism or navigation).
• Not convicted of a felony, misdemeanor or a disgraceful crime.
• Committed to achieve the Council's objectives.
• Pay affiliation fees in time.
• Accepted by the Board. Members who are not accepted may file a grievance to the Ministry.
Forfeiture of membership
• A member may forfeit membership in the Business Council by virtue of a decision issued by the Board taken by majority in any if the following cases:
• Failure to abide by the Bylaw.
• Failure to pay the annual affiliation fees for two consecutive years.
• Be legally incompetent.
• Record in the relevant being hachured.
• Members who forfeited their membership may request its reinstatement after the hindering reasons are eliminated by virtue of a request submitted to the Council's general secretary, which is in turn referred to Board in order for the appropriate decision to be taken by the majority of Board members present.
The Council's Head Office
The Council's Head office shall be determined by the Board.
The General Assembly
• The General Assembly shall consist of all members affiliated to the Council.
• The Board members shall be elected from the General Assembly's members.
• The General Assembly shall meet once a year to study and approve the following agenda:
• The President's activity report for the previous year.
• Balance sheet signed by the accountant, treasurer and the President, in addition to approval on the budget of succeeding year.
• Financial an accounting report submitted by the auditor.
• The Council's agenda for the succeeding year.
• Election of an auditor for the succeeding year.
• All activities and proposals provided that the President is notified seven days prior to the date set for holding the session.
• The General Assembly's meeting shall be considered valid if the relative majority of Board members are present and decisions shall be taken by the majority of members present. The voting shall be open and in the event of equality in voting the President shall have the casting vote.
• If the General Assembly's quorum is not complete in the first time, the meeting shall be postponed to a later date and that meeting shall be considered valid regardless of the number present. In this case decisions shall be taken by relative majority of members present and in the event of equality in voting the President shall have the casting vote.
• The General Assembly's decisions shall be binding for all members.
• The General Assembly may hold an extraordinary meeting when necessary by virtue of an invitation from the President or by 30% of General assembly members.
• The annual affiliation and subscription fees shall be determined by the General Assembly according a proposal put forward by the Board.
Candidacy for Board membership
• A candidate shall be a Council member for a year at least and a member of any of the aforesaid chambers for five years at least.
• A candidate shall be a regular payer of annual subscription fees.
• Candidacy applications shall be submitted to the President before filing for candidacy is closed.
Candidacy for Board Chairmanship
• A candidate shall be an economic player and a registered member in class (A), (1) or (2) chamber.
• A candidate shall have distinguished business and economic relationships in the counterpart country.
• A candidate shall be holder of a university degree or higher.
• A candidate shall be proficient in a foreign language if the counterpart country is a foreign country.
• A candidate shall be qualified to execute the required task.
• No businessperson may be appointed as president or vice- president of more than one council.
• The functioning board shall continue performing its duties until a new board is elected.
• The elections shall be held by a secret ballot with the presence of a delegate from the Ministry.
• The General Assembly shall elect a 3-member committee to supervise the election process and count votes and these members may not be Board members.
• The election results shall be declared immediately after votes are counted.
• The election results shall be registered in an official minutes signed by the Chairman and Ministry delegate.
• The first Board meeting shall be dedicated to elect a Chairman, vice-chairman, general secretary, treasurer and three members in one session.
• The Board shall consist of seven members; a chairman, vice-chairman, general secretary, treasurer and three members.
• The term of the Board shall be four years starting date of issuance of its formation decision. The Prime Minister shall be entitled to restructure the Board by virtue of a decision issued by him based on a proposal put forward by the General Assembly subject to the approval of the Ministry of Economy and Trade and that decision shall be justified.
Duties of Board Chairman
• Represent the Council before official or unofficial organizations.
• Seek to achieve the objectives and works of the General Assembly and the Board and supervise the committees formed by him.
• Supervise the Council's media instruments.
• Set the place and time of convening the extraordinary General Assembly and Board meetings.
• Receive businesspersons to attend Board meetings and exchange opinions and proposals with them.
• Take all decisions in regard to important and urgent matters related to the Council's objectives, agenda and policy, provided that these decisions are presented to the Board in its first meeting for endorsement.
• Supervise running the Board affairs and sign all letters and correspondences.
• Create a general secretariat, formulate an annual plan and issue regular reports on all activities and send these reports to the Prime Ministry and ministries involved via the Ministry of Economic and Trade.
• Appoint and dismiss employees, determine their wages and tasks and end their service.
• Study all matters related to the relations between the two sides and methods of coordination and activation of joint activities to achieve the Council's objectives.
• Put forward proposals to the General Assembly in light of Board recommendations in order to be deliberated and endorsed.
• Coordinate in order to hold at least two joint meetings between the two sides every year.
• Propose Board members as participants in any government delegation if requested by the government.
• Implement the decisions and recommendations of the General Assembly after being endorsed via voting.
• Prepare the annual work program.
• Coordinate with the other side to draw up joint visit program.
• Propose the affiliation fee, annual subscriptions and their payment date.
• Prepare the organizational chart of.
• Issue the necessary decisions and organize all administrative, financial and technical affairs.
• The Board Chairman shall preside over the General Assembly's ordinary and extraordinary meetings.
• The Board shall meet once every three months or whenever necessary.
• Every Board meeting shall be held with the presence the majority of its members and its decisions shall be taken by majority and in the event of equality in voting the Chairman shall have the casting vote.
If the membership of any Board member terminated for any reason whatsoever, the elected substitute shall replace that member according to the order of votes and shall fill the relevant post until the term of the Board expires.
Duties of the General Secretary
The General Secretary shall be considered an active member assigned to:
• Supervise preparing the Board agenda and present it to the President to be endorsed and presented to Board members.
• Send the minutes of all Council meetings to the President for endorsement, follow up the implementation of the items of these minutes, prepare the necessary memos for that purpose and send a copy of them to the Ministry.
• Follow up the proposals and recommendations of the Council and the procedural tasks entrusted to the Syrian side and prepare the necessary memos and present them to the President.
• Supervise preparing the visits of delegations to and from Syria in light of the joint coordination between the two sides and propose the suitable programs for visiting delegations in order to be endorsed and send them to the competent authorities.
• Supervise drawing up a regular report to the President concerning the Council's activities in order to be submitted to the Ministry.
Duties of treasurer
The treasurer shall be considered an active member assigned to supervise the Council's finance, revenues, expenditures, accounts and books and sign all payment orders jointly with the President according to the decisions issued by the Board. The treasurer shall submit quarterly report on the financial status the Board.
The Council's finance
The Council's finance shall consist of:
• Affiliation fees and annual subscriptions determined according to the regulations in force.
• Revenues generated from fairs and various activities.
• Revenues generated from the Council's printed materials.
• Bank interests.
Disbursement of Council money
• Spending my not go beyond available cashbox funds at the disposal of the treasurer.
• No amount may be disbursed without the approval of the Board by virtue of a decision issued for that purpose, with the exception of certain important matters decided by the President, provided that the matter that required the disbursement of a certain amount without a Board decision is presented to first Board meeting for approval or rejection.
• The treasurer may not disburse funds exceeding the amounts allocated and deposited in the cashbox without the written approval of the President and only in emergencies.
• The financial year shall begin in 1 January and end in 31 December same year.
• The Board shall propose the budget of subsequent year for endorsement.
• The Council's branches shall inform the Head Office of any financial activities.
General Secretariat of the Council
The General Secretariat of the Council shall perform the following duties:
• Send official invitations and agendas to Board and General Assembly members to attend meetings.
• Prepare a list containing the names, domiciles, activities and contact methods of al Council members from both sides.
• Print and edit the Board and General Assembly meetings in Arabic and the minutes of Council meetings in Arabic and the relevant foreign language.
• Prepare the necessary draft correspondences to be communicated to the local and foreign sides concerned in light of the recommendations of Board and the General Assembly.
• The Council President shall be entitled to set up branches in all governorates subject to the Board's approval.
• Each branch shall elect its president, which shall function as deputy of the Council's President in regard to the matters concerning his branch only.
• Branches shall implement the decisions issued by the Board.
Syrian representatives shall coordinate with their peers from the countries of existing councils or the countries with which the Syrian side wishes to enhance economic relations in order to sign a Council Establishment Agreement.
The affiliation fee and annual subscription fee shall be determined by virtue of two separate decisions; one issued by the Board and one by the General Assembly subject to the approval of the Prime Minister. All fees shall be paid to a bank account in the name of the Council opened at one of the operating banks in Syria . This bank account may only be moved by the President (or Vice-President) and the treasurer jointly according to the spending requirements dictated by the Council's activities by virtue of special financial and accounting rules designed for business councils.
The Council's accounts shall be audited by an accredited auditor.
Personal identification cards for President and members of the Syrian side in all joint councils shall be prepared in harmony with their legal capacity pursuant to this Bylaw through the General Secretariat.
These councils shall perform their duties in consistency with the duties and jurisdictions of the chambers established in the Syrian Arab Republic .
This Decision shall be published and communicated to the competent authorities for implementation.
Damascus , 26/5/2010